Things to consider before building your Intranet platform

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Intranet offers practically unlimited possibilities. Its proper implementation is a significant step in the company's development.

The Brief for the intranet is a good starting point for the pre-implementation analysis, both in designing a new intranet platform and extending the existing one.

In order to facilitate filling out the Brief,
we have developed a set of questions
that can also serve as an introduction to the pre-implementation analysis.

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Intranet offers practically unlimited possibilities. Its proper implementation
is a significant step in the company's development. It streamlines and shortens processes. After some time of using it, employees cannot imagine their daily work without it.

The Brief for the intranet is a good starting point for the pre-implementation analysis, both in designing a new intranet platform and in extending

the existing one.

In order to facilitate filling out the Brief, we have developed a set of questions that can also serve as an introduction to the pre-implementation analysis. We hope that this list will streamline the design or expansion of an intranet platform in your organization. Its purpose was to draw attention to non-obvious aspects, which are often overlooked in such analyses.

To make it easier for you, we've prepared a PDF file with the list of questions.

Unlimited possibilities

... I constantly hear about intranets being implemented with no preliminary analysis. And I am thinking to myself: Wait a minute! Can that, or that company really afford taking such a risk? Take some time and thorougly analyze your company's situation. Only then design a great tool that will make a real difference in internal communication.

Maja Biernacka

The blog author "Behind the internal communication scenes"

... I constantly hear about intranets being implemented with no preliminary analysis. And I am thinking to myself: Wait a minute! Can that, or that company really afford taking such a risk? Take some time and thorougly analyze your company's situation. Only then design a great tool that will make a real difference in internal communication.

Intranet dopasowany do potrzeb organizacji daje wymierne korzyści

• Reduce the cost of doing business and streamline tasks and internal processes
• Increasing work efficiency and time savings in many areas
• Building a consistent organizational culture and a positive employer image
• Easy access to corporate knowledge and relevant data (documents, templates, regulations, etc.)
• Efficient circulation of documentation taking into account the different levels of authorization

Intranet tailored to your company's needs can yield multiple benefits to all.

There are situations when companies
do not fully know why they actually decide to implement an intranet. Pursuing a goal which is not clearly specified creates chaos and may lead to creating a system which will not fulfill its functions.

Urszula Kandefer

Internal communication specialist,
Ideo Software House

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for the company

Intranet tailored to your company's needs can yield multiple benefits to all.

for the employee

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for management Staff

• Access to information necessary in strategic and decision-making processes
• Project management: supervision over profitability, work monitoring, supervision over the work progress
• Human resource management: assigning tasks, long-term work planning, supervision over the progress and effectiveness of work
• Ensuring the continuity of work after the employee's quitting and easy implementation of a new one
• Easy management of permission to selected information, the possibility of assigning different levels of access to selected groups of employees
• Intuitive and fast creation of reports and summaries

• Reduction of running business’ costs and improving
  the implementation of internal tasks and processes
• Increasing work efficiency and time-saving in many areas
• Building a coherent organizational culture
  and a positive image of the employer
• Easy access to company know-how and relevant data (documents, patterns, regulations, etc.)
• Efficient documentation workflow taking into account various paths and levels of authorization

• Access to a platform that facilitates the daily tasks' performance
• A set of tools supporting the company
  and projects' coordination
• Tools for implementing employee matters (e.g. holidays, replacements, business trips, reservation of resources, etc.)
• Easier running of joint projects through convenient internal communication and possibility of sharing files and data

It happens that the company does not fully know why it implements the intranet. Being determined but without a clear goal is a bad recipe for running any IT project. You could end up with a malfunctioning system of no value to your employees. Nobody wants this, so avoid it at all costs. Design not just any intranet. Design a great tool that will support the development of your business.

Urszula Kandefer

Internal communication specialist, Ideo Software House

We have implemented

platforms for, among others:

100 questions to ask... About Intranet

Things to consider before building your Intranet platform